Salary and Service Record

Information for determining salary is found in the Commissioner's Rules. Below, school districts can also find information about service records, personnel issues, and accreditation.

�� does not maintain records of service for district employees. Teacher service records are maintained by the employing school district. You may contact your previously employing school district(s) for your official teacher service record(s) and for any corrections to your service record(s). The employing school district is responsible to determine acceptable years of service for salary increment purposes.

The Texas Association of School Boards (TASB), HR Services offers a (offered for a fee statewide or locally) and makes available a at no charge with a TASB member login. The TASB HR Services team can also assist district staff with service record questions. For questions or to schedule training, contact TASB HR Services at hrservices@tasb.org or 800-580-7782.

For questions related retirement, please contact the

Teacher Salary Information

See the following for Commissioner's Rules on creditable years of service and minimum salary schedules:

Service Record Information

Please confirm with your district which of the forms are required to determine your placement on the minimum salary schedule:

Entity	Documents Needed
U.S. Public/Charter School	Electronic interactive service record (PDF — must download to view) ORBasic Service Record (PDF)
U.S. Private School Out-of-Country School (Public or Private)	Electronic interactive service record (PDF — must download to view) OR Basic Service Record (PDF) AND Verification of Accreditation Status (PDF) Verification of Accreditation Status (Word)
College/University (US or Out-of-Country Public or Private)	College Verification, Full-Time (PDF) College Verification, Full-Time (Word) OR College Verification, Part-Time (PDF) College Verification, Part-Time (Word) AND Verification of Accreditation Status (PDF) Verification of Accreditation Status (Word AND A supporting letter or form must be attached to the teacher service record verifying that either the full-time or part-time employment was at faculty status or its equivalent and that the schedule of work and the pay constituted that of other similar faculty employees. *Nursing Experience: A supporting letter or form must be attached to the service record verifying that either the full-time or part-time employment was as a Registered Nurse or its equivalent and that the schedule of work and the pay constituted that of other similar Registered Nurse employees.

A digital version of a service record that includes information from previous employing districts is acceptable if the most recent school district is the designated recipient of the information from the previous districts.

A digital copy is not official from the educator.

According to the Texas State Library and Archives Commission (TSLAC), Local Schedule GR, Retention Schedule for Records Common to All Local Governments :

The Teacher Service Record (Texas Education Agency Form FIN-115 or its equivalent), containing information required by statute or regulation, shall be considered an employee service record of the type described and must be retained date of separation + 75 years.

The employing ISD should do their best to recreate the information to the best of their ability. Some of the things you may request are paystubs or W2’s. Check with your PEIMS contact. �� does not track an educator’s service. If additional PEIMS data is needed to recreate the service record, please email pir@tea.texas.gov.

According to On request by a classroom teacher, librarian, school counselor, or nurse or by the school district employing one of those individuals, a school district that previously employed the individual shall provide a copy of the individual's service record to the school district employing the individual.

Personnel Issues

Clarification and links for frequent inquiries about personnel and salary are provided:

School Accreditation

Read the Commissioner's Rules for all requirements. The following information can be used to help determine placement on the minimum salary schedule:

Texas private schools, out of state private schools and all college or university experience must be accredited as directed by the Commissioner’s Rules.

States with no accrediting or licensing provisions for primary or secondary schools, service is acceptable with a valid teaching certificate from the state in which the school is located or a valid Texas teaching certificate while employed.

Frequently Asked Questions

The �� does not maintain or have access to your service records. You must contact your previous employing school districts to obtain a copy of your service record. If you have earned service at more than one district, you will need to contact each district for a copy of the service record.

If the charter school was not taken over by another charter or school district, then you will need to contact the and use their Programs & Services option to submit a Charter School Records Request.

You must contact the for information about retirement.

�� does not review service records for salary increment purposes. This is the responsibility of your employing school district.

The service record reflects the service that you begin the year with. The next year will reflect that you begin that year with 1 year of completed service.

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